It’s stuffed with accounting features that bigger businesses need ― along with the support and education materials to help your business take advantage of your new software. Plus, businesses like contractors, manufacturers and wholesale retailers can get an extra boost with QuickBooks’s industry-tailored editions. Let’s say you created an account in QuickBooks and started tracking the transaction in your bank account.

If you need help with this step, check out our tutorial on how to enter credit card charges in QuickBooks Desktop. Here’s a tutorial video of the credit card reconciliation process in QuickBooks Desktop Pro and Premier. We know that taking hours to find amounts that are off by a few pennies doesn’t make sense. In QuickBooks, you have the option to make an adjusting entry if the difference isn’t zero when you are finished reconciling. However, adjusting entries should be made only as a last resort for small amounts. If you adjust larger amounts, you risk creating issues for the future.

Step 1 – Before You Start Reconciling

QuickBooks Desktop will automatically generate a Beginning Balance based on your last reconciliation. To reconcile, simply compare the list of transactions on your bank statement with what’s in QuickBooks. These extra features elevate QuickBooks above one-size-fits-all accounting software. So if trump’s payroll tax deferral goes into effect you happen to work in one of the supported industries, a specific edition of QuickBooks Desktop could save you time and fit seamlessly into your workflow. Likewise, a non-profit can save time by using nine tailored reports ― like contribution summaries ― instead of setting those up manually.

Reconciling is when you balance the checkbooks and evaluate if your bank and credit card statements align with your QuickBooks account. In the same way, QuickBooks Desktop needs reconciliation to ensure that transactions in the software match those shown in your banks and credit cards. You should reconcile bank checks, savings accounts, and credit cards every month. Get your bank statement and match the transactions with that on QuickBooks. If a transaction matches, mark it as reconciled by placing a checkmark next to its amount in QuickBooks Online. Transactions added or matched from online banking are usually pre-selected for convenience.

On the other hand, I just remembered that the refunds from vendors do not go to Undeposited Funds… Matching transactions in QuickBooks to the credit card statement. If you aren’t a QuickBooks Desktop user yet, you can choose from a Pro, Premier, Enterprise, or Accountant package.

Next Steps: Review the reconciliation

Once these discrepancies are identified, they need to be thoroughly investigated. For instance, if a check issued by the company has not been cashed, it would show up in the company’s records but not on the bank statement. When you reconcile an account, you compare transactions in QuickBooks with the ones on your bank statements. In the end, the difference between the two records should be $0.00. If you reconciled a transaction by mistake, here’s how to unreconcile it.


There are several actions that could trigger this block including submitting a certain word or phrase, a SQL command or malformed data. My understanding is that I may not be able to match the amount to of deposit with the records in QBDT. Once done, you can reconcile them individually in the bank register.

What does the reconciliation process look like?

By regularly reconciling your accounts with your bank and credit card statements, you ensure the integrity of your financial data, enabling informed decision-making for your business. Reconciliation is an accounting process used to ensure that two sets of records (usually the balances of two accounts) are in agreement. It is a key step in establishing the accuracy of financial records and is often used to compare the records of a company with external records such as bank statements. When you create a new account in QuickBooks, you pick a day to start tracking transactions. You enter the balance of your real-life bank account for whatever day you choose.

Step 7- Review Reconciliation Adjustments

Learn from these 10 common accounting mistakes to make improvements in your business. Account reconciliation in QuickBooks is a pivotal task for maintaining accurate and reliable financial records. This guide has walked you through the essential steps of the reconciliation process, from preparing your documents to troubleshooting common issues. When handling discrepancies between QuickBooks and your bank statements, start by comparing each transaction in QuickBooks against the bank statements to spot any differences.

Account Information

Make sure you enter all transactions for the bank statement period you plan to reconcile. If there are transactions that haven’t cleared your bank yet and aren’t on your statement, wait to enter them. Our accounting software experts graded QuickBooks Enterprise on over 30 factors across five categories ― including pricing, accounting features, ease of use, customer experience and more.

Access your cash flow statement, balance sheet, and profit and loss statement in just a few clicks. Schedule reports to be generated and emailed daily, weekly, or monthly. To correct transactions that have already been reconciled, locate the transaction in question and remove the reconciliation marker, such as a checkmark, to un-reconcile it. Then, make the necessary changes to ensure the transaction details accurately reflect the actual transaction. Sign up for Synder today or book a seat at a Weekly Public Demo to experience firsthand how Synder automates bookkeeping and accounting tasks for online transactions.